Welcome to oxford online English.
In this lesson you can learn how to write an email in english
Do you need to write emaisls at work.
Are you worried that your emails are't clear,or that make no sense. you make mistakes in english.
In this lesson, you will learn can see how to write emails clear,easily and quickly. clear,natural-sounding 表达自然的 emails easily and quickly.
We will tell show you how to write an English email in English from beginning to ending easily and quickly, in simple, clear steps you can learn now that you can follow right now.
Let's start at the beginning.
With emails, you can start like letters.a letter.
For example, :"dear Lina","dear MrSir/Maddam Madam,"or "Dear Mr Hill,".
However, emails are generally much less formal than letters.
Use a greeting with "dear" only if you are writting in something formal.
So, what else can you use.
Many emails start from with "Hello"or and "Hi"plus a the person's name.
For example, "Hello," or "Hi Ryan,"
In many business emails, you will follow the greeting with something like "I hope you're well."or "How are you?"
In business emails, these phrases are simplely polite phrases,and they don't generally need an answer.
In For more informal you can usestart with just the word"Hi,"or "Hey,", plus a comma.
You can also just write a the person's name with plus a comma.
This is a more professional style, even though it's more informal.
It's best for with people you've already know.
In For a 读A very informal email,you might not useneed a greeting at all.
This is also true if you are sending several emails to the same person in a short time.
You don't need to write a greeting every time.
Let's review quickly.
In a For very formal emails, use a greeting with dear "Dear" plus a name, like a letter.
For most everyday emails, use either hello or hi plus a name.
For less formal emails, use hi or hey without a name or don't use a greeting at all.
OK, but what next?
After your greeting, you should explain why you are writting this email.
Make this as short as possible.
If you're writting send an email to someone who may read receives hundreds of emails every day, you should need to make your purpose clear quickly.
So who is very busy will notwon't take too muchspend a lot of time to work out what you are trying to say.
How can you do this?
Start with a simple phrase, like:
"I'm writting regarding…" 我写这封邮件是想谈谈……
I'm writing regarding the issues that we've been met in thehaving with our datebase system.
我写这封邮件是想谈谈我们在数据库系统上遇到的问题。
"I wanted to follow up on…" 我想谈谈……的后续
I wanted to follow up on our meeting last weekend, and confirm our plans for this month.
我想谈谈上周会议的后续工作，确认一下本月的计划
“I would like to ask about…” 我想问问……
I would like to ask about our new budget and whether it will affect 连读 our department.
我想问问有关新预算的问题，这是否会影响到我们部门
Let's see how you could use them.
In more informal emails连读, you don't wouldn't use these phrases.a phrase like this.
You might ask a more direct questions or make a direct statement like this:
Do you know when the datebase issues will be fixed?
Let's confirm our plans for this month.
Or how will the new budget will affect our department?
If you're writting because you want to find a solution to a problem, here are some useful phrases:
"I'm concerned about…" 我很关心
I'm concerned about the number of sick days staff have been taking recently.
我很关心员工最近休了多少病假
"I need to bring something to your attention." 我希望你能注意到某事
I need to bring something to your attention:using outdated software puts us at risks of malware infections 恶意软件感染 and data loss.
Again, these are more formal phrases.
Now it's your turn.
Imagine that you are writing an email to your manager,colleague and or client.
You need to write an appropriate greeting, and write one or two sentenses to explain why you're writting.
Pause the video and do it now!
Start again when you've finished.
Let's move on. 让我们继续吧
After you introduce why you're writting, you need to add more details and supporting information,so that your reader understands the situation you're describing.
Put this new information in a new paragraph.
This will make your email clear and easiery to follow.
First, ask yourself what the person you send an email are writing to needs to know.
With emails,less is more.
No one wants to read a very long email, and it's hard to understand clearly make yourself clear if you write too moremuch.
So try to limit yourself to use two to three sentences.
Put your most important point first.
I'm writing regarding the issues we've been having with our datebase.
Both our staff and clients have been experiencing现在完成进行时 severe problems for several days now.
We're unable to update records or access information on customer interactions.
This is costsing us a lot large amount of money, both in times spendingt in trying to fix the problem and in losst the sales.
Here's one more,I'm concerned about the number of the sick days staff have taken been taking recently.
Staff in the IT department have been taking taken totally a total of 44 sick days off so far this month, compared with to a total of 283 for last month, and just 18 for the previous month.
This is infecting affecting productivity, and also this placesing a lot of stress on the employees who do come to work.
In both cases, you're writhing to describe the a problems.
Your first sentense describes introduces the problem and then your next paragraph gives more details.
You can see that in both examples, we just use just two sentenses, but you can include year a lot of useful information in two sentences.
If you have more than one point to make in your email, you can repeat this pattern:
First, put a short sentence to introduce your point, then add a paragraph with one or two or three sentences to add details.
You can move from an one point to another, using a phrase like:
This is There's one more thing I'd like to discuss with you.
It seems like the number of costumer complaints has been increasing for three months.
Regarding……
I'd also like to ask you about…
Use one of these phrases to change the topic, and then introduce your next point.
Take the email you started before.
As Add a new paragraph, we need to add which should be two or three sentences long.
Add details to the point you introduced before.第二次before前面不用过去式
Pause the video and do it now.
If you want exture extra practice, add another point topic to your email, using one of the linkdein linking phrases you just saw.
extra extra extra extra extra extra
After you explain all the points you want to make,what should you do next?
When you write an email, make it clear what you want expect from the person you're sending it to.
Even If you're just writting an email just to provide give the other person some information, it's a good idea to make that clear.
Put your call to action in a new paragraph.
Putting each thing into its own paragraph which should makes your emails structured and easy to follow.
Let's consider situations where you need the other person to do something urgently.
You could say "Please, …… by tomorrow at the latest. 请最迟明天做
Please arrange a meeting for of all the apartments heads by tomorrow at the latest.
As a matter of urgency, you need to… 当务之急 你需要
As a matter of urgency, you need to contact all the clients who haven't may have been affected by this date of bridge.data breach.数据泄露
If your request are is less urgent, you could use phrases such as:
Could you please..
Could you please talk to Matt in the HR department and clarify our options on this?
I would like you to...
I would like you to design a poster to inform our staff about the new policyies.
If you with calls to action, you need to think about the relationship with the person you're writting to.
Say something like "you need to " or "I would like you to" is relatively direct.相对而言的
That's fine if you are a manager writing to one of your team, but it might sounds inappropriate if you send write that to your manager.
This also depends on the corporate culture 企业文化 where you work.
Generally, if you are't sure, it's better to be less direct. 如果你不确定，还是委婉些的好
I hope suggest that you contact all the clients that who may be have been affected by this the data brunch.breach.
Can I ask you to design a poster to inform our staff about the latest policies.
Don't be so indirect 委婉 that the other staff person can not doesn't understand what do you mean.you need.
If you don't need a response from other person to respond you can, say something like that "This is just to keep you updated"
This doesn't require any intermidea immediate response but please keep an eye on the situation.
Pause the email and add a call to action at the end of the email.
Think about who you are writting to and make your call-to-action appropriately direct or indrect.
So now you're nearly finished,
What's left? 还剩下什么
Finish your email with a sign-off 结束语 and sign your name.
You can use a lot of the same sign-off you can use in a paper letter, such as “Regards,”Best Wishes" or "Kind Regards,"
Like with greetings, you wouldn't generally use very formal sign-offs like "Yours sincerely" in an email.
You might have seen see it sometimes,but only in very formal emails.
Don't forget to write each words of the sign-off is with a capital letter, and put a comma at the end.
The sign-offs you've just saw seen is are 这种错误真的是挺不应该了netural and can be used at in almost any situation.
If you're writeing something more informal, you might use a sign-off like "Cheers," or "Take care,".
In this case, you don't need to wouldn't capitalise each word, which is why care in "Take care," has a small "c".
Like with greetings, you might not need a sign-off in an informal email.
Just write your name at the bottom or don't wrtie anything at all.
After you add a put your sign-off and write add your name, you've finished.
Now you've know how to write a clear and quick email in English.
Let's put things everything you've learned together.
To write an effective email in English,you need to: one, use an appropriate greeting.
2. introduce your topic in a single sentence.
3.add more details to your topic in a short paragraph.
4.add a call-to-action and to explain what you require the other person to do
5.use an appropriate sing-off
Let's do a longer example together