Productivity Tips: Taking control of email

这是上David的课的笔记。
Lynda Course by David Crenshaw
Link: https://www.linkedin.com/learning/productivity-tips-taking-control-of-email/share-email-with-a-team-member?u=50251009

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1. Email tips

1.1 How to check email and still stay focused

• What, When, Where Processing: The act of deciding what the next step is, when you're going to do it, and where its home is
• create a pattern
• limiting what you can see to stay focused
• be careful with links
• during your regular checking time bring your inbox to zero (at the end of each week or at some point of the week)

1.2 Read vs unread email

• transition from read vs unread to in the inbox versus out of the inbox
• strive to reach zero emails in the inbox at least once a week
• stop marking your email as read

1.3 Dealing with Email Overload

• Schedule your tasks
• Delete or archive emails
• create a review system
• pick a date in the past and power archive

1.4 How to reduce spam

• use a spam filter
• report a spam to train your filter and indicate what is not a spam
• unsubscribe
• blank cc

1.5 Writing a productive email

• start with greeting
• keep it brief
• bullet point
• subject line appropriate

1.6 Tips for replying to email

• reply/ reply all

1.7 What to do before sending an email

count to 10 review email

1. check the subject line
2. look for mistakes
3. ensure email is neutral
4. check for attachments
5. undo send

1.8 When someone doesn't respond to your email

• send a gentle reminder "I just wanted to make sure you didn't miss my email'
• examine the original message
• consider the timing of your email (send at the time least busy for reciever)

1.9 When and how to use video in email

• training
• persuade
• app: snagit,bombbomb
• the shorter the better

1.10 Set email expectations

• create a guideline of what others expectation
• set up auto-respond when you are on a trip

1.11 Using your email archive effectively

• once you've processed, archive it
• search
• move to calendar

1.13 share email with a team member