Phrases & Sentences Generally Used In Business Letters(very useful)

Following are some phrases & sentences generally used in business letters, and I hope it will be useful while you need to or have to writing or replying business letters or emails in English.<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" />

一. 商业书信常用开头语 Opening Phrases & Sentences Generally Used In Business Letters

（1）特此奉告等
To inform one of; To say; To state; To communicate; To advise one of; To bring to one's notice (knowledge); To lay before one; To point out; To indicate; To mention; To apprise one of; To announce; To remark; To call one's attention to; To remind one of; etc.
1. We are pleased to inform you that
2. We have pleasure in informing you that
3. We have the pleasure to apprise you of
4. We have the honor to inform you that (of)
5. We take the liberty of announcing to you that
6. We have to inform you that (of)
7. We have to advise you of (that)
8. We wish to inform you that (of)
9. We think it advisable to inform you that (of)
10. We are pleased to have this opportunity of reminding you that (of)
11. We take the advantage of this opportunity to bring before your notice
12. Please allow us to call your attention to
13. Permit us to remind you that (of)
14. May we ask your attention to
15. We feel it our duty to inform you that (of)

（2）为(目的)奉告某某事项
1. The purpose of this letter is to inform you that (of)
2. The purport of this line is to advise you that (of)
3. The object of the present is to report you that
4. The object of this letter is to tell you that
5. By this letter we Purpose to inform you that (of)
6. Through the present we wish to intimate to you that
7. The present serves to acquaint you that

（3）惠请告知某某事项，等
1. Please inform me that (of)
2. Kindly inform me that (of)
3. Be good enough to inform me that (of)
4. Be so good as to inform me that (of)
5. Have the goodness to inform me that (of)
6. Oblige me by informing that (of)
7. I should be obliged if you would inform me that (of)
8. I should be glad if you would inform me that (of)
9. I should esteem it a favour if you would inform me that (of)
10. I will thank you to inform me that (of)
11. You will greatly oblige me by informing that (of)
12. We shall be obliged if you will inform us that (of)
13. We shall be pleased to have your information regarding (on, as to; about)
14. We shall deem it a favour if you will advise us of
15. We shall esteem it a high favour if you will inform us that (of)

（4）特确认，本公司某月某日函件等
1. We confirm our respects of the l0th May
2. We confirm our letter of the l0th of this month
3. We confirm our last letter of the l0th June
4. We had the pleasure of writing you last on the l0th of this month
5. We confirm our respects of the l0th June
6. We confirm the remarks made in our respects of the l0th July
7. We confirm the particulars of our enquiry by telephone of this morning
8. In confirming our telegram of this morning, --
9. Confirming our respects of the 10th May,---
10. Confirming our last of the 10th June,---

（5）贵公司某月某日函电，敬悉等
l. We have pleasure in acknowledging receipt of your esteemed favour of the 3rd May
2. We are pleased to acknowledge receipt of your favour of the lst June
3. We have to acknowhedge receipt of your favour of the 5th July
4. Your letter of May 5 was very welcome
5. Your letter of April l0 gave me much pleasure
6. Your esteemed favour of 7th May was duly received by us
7. Your favour of the 5th June is duly to hand
8. Your favour of the l0th is to (at) hand
9. We are in due receipt of your favour dated the 7th June
10. We are in receipt of your letter of the 7th July
11. We are in possession of your letter of the 5th April
12. We have duly received your favour of the 5th March
13. Your letter of yesterday's date is duly to (at) hand
14. Your esteemed communication of yesterday's date is just to (at) hand
15. We thank you for your favour of the 5th May
16. We are obliged for your letter of the 5th May
17. Many thanks for your latter of the 5th June
18. Very many thanks for your letter of May 5
19. In acknowledging receipt of your letter of the 5th June, ...
20. Your favour of the 5th May has just reached me
21. Your favour of the 5th May is duly received
22. Your favour of the 5th May is now before me
23. Your promised letter under date (of) the 5th June has just reached us

（6）特回答贵公司某月某日函所叙述有关事项等
1. I have the pleasure of stating, in answer to your inquiry of the 4th inst, that
2. In reply to your letter of the 5th of May, I have to inform you that (of)
3. I hasten to answer your inquiry of the l5th May, by stating that
4. We are in receipt of yours of the 5th June, in reply to which we are pleased to state that
5. In reply to yours of the l0th May, relative to..., I would say that
6. I am in receipt of your favour of the 7th May, and in response I inform you that (of)
7. In response to your letter of l0th May, I wish to say that
8. In answer to your favour of the 5th May regarding... I reply as follows:
9. Answering your letter of the 8th of February re..., I would say that
10. In reply to your letter of February 8th, I inform you that (of)
11. Replying to yours of the 8th of February regarding..., I would say that
12. Replying to your favour under date of February 8th re..., I say that

（7）非常遗憾，我们奉告您关于，等。
l. We regret to inform you that (of)
2. We are sorry to have to draw your attention to
3. We regret to have to say that
4. We regret to advise you that
5. We very much regret to announce you that
6. It is most regrettable that we have to inform you that (of)
7. It is with our greatest regret that we must inform you that (of)
8. To our greatest regret we must herewith inform you that (of)
9. It is a matter for regret that I have to inform you that (of)
10. It is to be regretted that I must inform you that (of)
11. It is with regret and reluctance that we have to inform you that (of)
12. It gives us a deep sorrow that we have to announce you that
13. It causes me much sorrow to have to say that
14. I feel sorry for having to announce you that
15. I express my sorrow for announcing you that

（8）当我们得悉……甚为遗憾等。
1. We are very sorry to hear (know) that
2. we are grieved to hear of (about)
3. We are indeed sorry to hear that
4' We very much regret to hear that
5. We regret to hear of (that)
6. It is with great regret that we just learn that
7. Much to our regret we have heard that
8. We regret to receive your information re
9. We regret that we have been informed that (of)
10. To our deep regret we were informed that (of)

（9）我们对于您某月某日来函的询价，深表谢意等。
1. We thank you very much for your inquiry of the l0th of May
2. I thank you for your inquiry of the 10th May
3. We are very much obliged by your enquiry dated the 10th May
4. We are indebted to your inquiry under date (of) the 10th May for
5. I thank you for your inquiry of July 10
6. Thanks for your kind enquiry of May 5

（10）兹函附某某，请查收，等。
1. Enclosed please find
2. Enclosed we hand you
3. We enclose herewith
4. Herewith we have the pleasure to hand you
5. We have pleasure in enclosing herewith
6. We take the liberty to enclose herein
7. We are pleased to enclose herewith
8. We are pleased to hand you enclosed

（11）遵照某月某日来函指示，等。
1. In accordance with the instructions given (contained) in your favour of the 10th May
2. According to the directions contained in yours of the 6th May
3. According to the instructions given in your letter under date of the 10th of last month
4. In conformity with (to) your instructions of the l0th ult.
5. Pursuant to your instructions of May 10

（12）关于详情，下次叙述，等。
1. I will write you particulars in my next.
2. Particulars will be related in the following.
3. I will relate further details in the following.
4. I will inform you more fully in my next.
5. I will go (enter) into further details in my next.

（13）如下列所记，如附件所述，等。
1. As stated below,
2. Annexed hereto,
3. Attached you will find...
4. As shown on the next page
5. As indicated overleaf（下页，背面）
6. As at foot hereof,
7. Sent with this,
8. As the drawings attached,
9. As shown in the enclosed documents,
10. As already mentioned,
11. As particularized on the attached sheet,
12. As detailed in the previous letter,

（14）因电文不太明确……，等。
1. Your telegram just received is quite unintelligible.
2. Please repeat your wire on receipt of this, stating your meaning more clearly.
3. Your telegram is not clear; explain the third and fourth words.
4. Your telegram is unintelligible; repeat more fully in plain language.
5. Your cable is not clear, repeat, using the codes agreed upon (on).
6. We cannot understand your telegram; state the code used and which edition.
7. Your telegram is not signed with cipher as agreed on; confirm if correct.
8. We cannot trace the code you used; please repeat the telegram in plain words.
9. Your telegram is too short to be understood. Please repeat it more fully.
l0. The telegram was vague (pointless), and they requested them to explain in plain words.

二. 商业英文书信常用结束语Closing Phrases & Sentences Generally Used in Business Letters

（1）我们盼望于近日内接获回信，等。
1. We hope to receive your favour at an early date.
2. We hope to be favoured with a reply with the least delay.
3. We await a good news with patience.
4. We hope to receive a favourable reply per return mail.
5. We await the pleasure of receiving a favourable reply at an early date.
6. We await the favour of your early (prompt) reply.
7. A prompt reply would greatly oblige us.
8. We trust you will favour us with an early (prompt) reply.
9. We trust that you will reply us immediately.
10. We should be obliged by your early (prompt) reply.
11. Will your please reply without delay what your wishes are in this matter?
12. Will you kindly inform us immediately what you wish us to do.
13. We request you to inform us of your decision by return of post.
14. We are awaiting (anxious to receive) your early reply.
15. We thank you for the anticipated favour of your early reply.
16. We should appreciate an early reply.
17. We thank you in anticipation of your usual courteous prompt attention.
18. We thank you now for the courtesy of your early attention.
19. We hope to receive your reply with the least possible delay.
20. Kindly reply at your earliest convenience.
21. Please send your reply by the earliest delivery.
22. Please send your reply by messenger.
23. Please reply immediately.
24. Please favour us with your reply as early as possible.
25. Please write to us by tonight's mail, without fail.
26. May we remind you that we are still awaiting your early reply.
27. May we request the favour of your early reply?
28. A prompt reply would help us greatly.
29. A prompt reply will greatly oblige us.
30. Your prompt reply would be greatly appreciated.
31. Your prompt attention to this matter would be greatly esteemed.
32. We look forward to receiving your early reply.
33. We thank you now for this anticipated courtesy.
34. As the matter is urgent, an early reply will oblige.
35. We reply on receiving your reply by return of post.

（2）回信请用电报，等。
1. We await your reply by telegraph.
2. Please wire reply to our telegram of this morning.
3. We are anxiously awaiting your reply by telegram.
4. Please arrange for your telegraphic reply, or long distance call, to reach us before noon on Monday.
5. Cable reply immediately, using Western Union Code.
6. Please acknowledge by wire the receipt of these instructions.
7. Please do not fail to telegraph your reply immediately on receipt of this letter.
8. Please telegraph your decision without delay as we have offers awaiting.
9. Please telegraph reply immediately, our offices will be open until 9 p.m.
10. Oblige us by replying by telegram before noon tomorrow, as we have another offer.
11. Inform us by telegram of your lowest quotations.
12. Wire me at the Grand Hotel. Yokohama, before noon.
13. Wire in time for us to write you in reply by 7 p.m. mail.
14. Telegraph me from Osaka before noon stating your telephone numbers.
15. Kindly reply me by wire (telegraphically).
16. We should be pleased to have you telegraphically reply us.

（3）关于某某事项，谨表谢意，等。
1. Please accept our thanks in advance for your usual kind attention.
2. Please accept our thanks for the trouble you have taken.
3. We are obliged to you for your kind attention in this matter.
4. We are greatly obliged for your trial order just received.
5. We wish to assure you of your appreciation of your courtesy in this matter.
6. We thank you for your order just received.
7. We thank you for the special care you have given to the matter.
8. We tender you our sincere thanks for your generous treatment of us in this affair.
9. Allow us to thank you for the kindness extended to us.
10. We are very sensible of your friendly services on our behalf, for which please accept our sincere thanks.

（4）请原谅我的回信延迟……，等。
1. Please excuse my late reply to your very friendly letter of March 1.
2. I hope you will forgive me for not having written you for so long.
3. I hope you will excuse me for not having replied to you until today.
4. I humbly apologize you for my delay in answering to your kind letter of May 5.
5. I have to (must) apologize you for not answering your letter in time.
6. I must ask you to kindly accept our excuses, late as they are.

（5）我们对您的关照，谨致谢意，等。
1. We request you to accept our warmest thanks for the anticipated favour.
2. We thank you in advance for the anticipated favour.

（6）我们时刻不忘尽我们所能，为您服务，等。
1. We assure you of our best services at all times.
2. We shall spare no efforts in endeavouring to be of services to you.
3. We shall be pleased to be of service to you at all times.

（7）请原谅给您添了麻烦，等。
1. We hope you will pardon us for troubling you.
2. We regret the trouble we are causing you.
3. I regret the trouble it caused you.
4. We trust you will excuse us for this inconvenience.
5. We wish to crave your kind forbearance for this trouble.
6. We solicit your forbearance for such an annoyance.
7. We trust you will overlook this botheration, which we exceedingly regret.
8. Kindly excuse me for troubling you in this matter.

（8）请宽恕某某事项，等。
1. Please excuse this clerical error.
2. We tender you our apology for the inconvenience this error may have caused you.
3. We request you to accept our regret for the error of our clerk.
4. We greatly regret that we have caused you such a inconvenience.
5. We wish to express our regret for the annoyance this mistake has caused you.
6. We frankly admit we were at fault and we are anxious to repair the consequences.

（9）请多加关照，等。
1. We solicit a continuance of your valued favour.
2. We solicit a continuance of your confidence and support.
3. We hope we may receive your further favour.
4. We hope to receive a continuance of your kind patronage.
5. We request you to favour us with a continuance of your kind support.
6. We solicit a continuance of your kind patronage.

（10）如有机会，我们必会报答您，等。
1. It would give us a great pleasure to render you a similar service should an opportunity occur.
2. We wish to reciprocate the goodwill.
3. We shall on a similar occasion be pleased to reciprocate.
4. We hope to be able to reciprocate your good offices on a similar occasion.
5. We are always ready to render you such or similar services.
6. We shall at all times be willing to reciprocate such or similar favour.
7. We shall be happy to have an opportunity of reciprocating to you on a similar occasion.

（11）今天我已经讲完应报告事项，等。
1. With nothing further to add today.
2. With nothing more for today.
3. Without anything further for the present.
4. With nothing further for the present.
5. Without anything more to communicate for today.
6. Without more to write you by this mail.
7. Without further to advise you today.
8. We have no more (nothing further) to tell (inform) you today.

三. 商业英文书信中所使用的词语Words, Phrases & Clauses Used in Business Letters

（1）贵函
Your letter; Your favour; your esteemed letter; Your esteemed favour; Your valued letter; Your valued favour; Your note; Your communication; Your greatly esteemed letter; Your very friendly note; Your friendly advice; Yours.

（2）本信，本函
Our (my) letter; Our (my) respects; Ours (mine); This letter; these lines; The present.

（3）前函
The last letter; The last mail; The last post; the last communication; The last respects（自己的信）; The last favour（来信）

（4）次函
The next letter; The next mail; The next communication; The letter following; the following.

（5）贵函发出日期
Your letter of (the) 5th May; Your favour dated (the) 5th June; Yours of the 3rd July; Yours under date (of) the 5th July; Your letter bearing date 5th July; Your favour of even date(AE); Your letter of yesterday; Your favour of yesterday's date; Your letter dated yesterday.

（6）贵方来电、电传及传真
Your telegram; Your wire; Your cablegram（从国外）; Your coded wire（密码电报）; Your code message; Your cipher telegram; Your wireless telegram; Your TELEX; Your Fax.

（7）贵方电话
Your telephone message; Your phone message; Your telephonic communication; Your telephone call; Your ring.

（8）通知
(Noun)
Advice; Notice; Information; Notification; Communication; A report; News; Intelligence; Message.
(Verb)（通知，告知）
To communicate (a fact) to; To report (a fact) to...on; To apprise (a person) of; To let (a person) know; To acquaint (a person) with; To intimate (a fact) to; To send word; to send a message; To mail a notice; to write (a person) information; To give notice（预告）; To break a news to（通知坏消息）; To announce（宣布）.

（9）回信
(Noun)
An answer; A reply; A response.
(Verb)
To answer; To reply; To give a reply; To give one's answer; To make an answer; To send an answer; To write in reply; To answer one's letter.
（特此回信）
Reply to; Answering to; In answer to; In reply to; In response to.
（等候回信）
To await an answer; To wait for an answer.
（收到回信）
To get an answer; To favour one with an answer; To get a letter answered.

（10）收讫，收到
(Noun)
Receipt（收到）; A receipt（收据）; A receiver（领取人，取款人）; A recipient（收款人）
(Verb)
To receive; To be in receipt of; To be to (at) hand; To come to hand; To be in possesion of; To be favoured with; To get; To have; To have before (a person); To make out a receipt（开出收据）; To acknowledge receipt（告知收讫）.

（11）确认
To confirm; Confirming; Confirmation; In Confirmation of（为确认...,为证实...）; A letter of confirmation（确认函或确认书）

（12）高兴，愉快，欣慰
To have the pleasure to do; To have the pleasure of doing; To have pleasure to do; to have pleasure in (of) doing; To take (a) pleasure in doing (something); To take pleasure in doing (something); To be pleased to (with)(by); to be delighted at (in)(with); To be glad to (of)(about); To be rejoiced in (at).

（13）随函附件
Enclose; Inclose.

（14）迅速，立刻
Urgently; Promptly; Immediately; With all speed; At once; With dispatch; With all despatch; With the quickest possible despatch; With the least possible delay; As soon as possible; As quickly as possible; As promptly as possible; At one's earliest convenience; At the earliest possible moment; At an early date; Without delay; Without loss of time; Immediately on receipt of this letter; By express messenger; By Special messenger; By special delivery; By express letter.

（15）回信
By return; By return of post; By return of mail; By return of air-mail.

（16）依照
According to; Agreeably to; Conformably to; pursuant to; In accordance with; In conformity with (to); In obedience to; In deference to; In compliance with; In agreement with; In pursuance of.

（17）就……，关于
About; Regarding; Concerning; As to; As regards; With regard to; In regard to;(of); Respecting; Relative to; Anent; In connection with; Referring to; With reference to; In reference to; Re.

（18）期满到期及应付之款
To be due; To fall due (become) due（日期将到）; Duly（正时，及时）；In due Course （依照顺序）.

(19)（每个，按照，通过）
Per(=by, through) rail.(post,mail,steamer)（通过铁路，邮政，轮船）
Per pro.= by proxy （由代理）
Per annum （=yearly，每年）
Per mensem (=monthly,每月)
Per diem [daiem] (=daily,每日)
Per man, per capital (=per head,依照人数，每一人）
Per piece （每一个，每一件）

（20）表示抱歉（冒昧做了某事）
To take the liberty of doing something; To take the liberty to do something; To take the liberty in doing something.

（21）甚感遗憾，请包涵
To regret; To be sorry; To be chagrined; To be mortified; To be vexed; To regret to say; To be sorry to say; To one's regret; To feel a great regret for; To express regret; To be regretted; To be a matter for regret; To be regrettable; To be deplorable.

（22）（我们）对于……甚感荣幸
To have the honour of doing (being); To have the honour to do (be); To do one (oneself) the honour of doing (being); To esteem (regard) it as a high honour to do (be); To appreciate the honour to do (be); To feel honoured to do (be); To owe one a debt of honour to do (be); To be honoured with doing (being) something; To honour one with doing (being) something.

（23）请
Please; Kindly; be good enough; Be kind enough; Have the kindness.

（24）感谢，衷心感谢等
To thank; To be (feel) thankful; To be (feel) grateful; To be obliged; To be indebted; To esteem (it) a favour (privilege); To give (tender, return) one's thanks; To express one's gratitude (appreciation); To tender one's sincere thanks for; To be overwhelmed with gratitude.

（25）请照顾等
(Noun)（请吩咐）
Command; Order; Service
(Verb)（服务）
To command; To order; To serve; To be at one's service; To render service to one; To do one a service; To be of service to one.