Office series 16: Writing a warning letter

Grounds for + noun

In this lesson, we heard Zach use the expression “grounds for dismissal”. If you havegrounds for something, you have a cause, reason, basis, or justification for an argument, belief, or action. Basically, it gives you a reason to do something. This is a very formal phrase that you’ll most often see in legalese (legal language).

今天的课程中,我们听到Zach用了这个短语“grounds for dismissal”。如果你have grounds for something,这个意思就是说你做出某判断、认识或者行为有足够原因、理由、基础或者合理的解释。也就是说,你做某事有理由。这是一个非常正式的短语,你一般会在法律文体中见到这种表达。

When you use it with ‘for’, you need to follow it with a noun like with “grounds for dismissal”. The noun that follows is usually has a negative context.

当你用这个短语跟for连用的时候,后面需要接名词。比如“grounds for dismissal”。通常搭配负面含义的词。

Sample sentences:

Incompetenceisjustifiedgrounds forterminationfromajob.

能力不足是开除一个人的有效理由。

Thepolicehavereasonablegrounds forsuspicionthatthepersoncommittedthecrime.

警察有合理理由怀疑那个人是罪犯。

Youhavenogrounds forcomplaintbecausetheytreatedyoufairly.

你没有任何理抱怨,因为他们对待你的方式非常公平。

Myfriendclaimedincompatibilityasgrounds fordivorce.

我的朋友提起离婚诉讼,理由是无法融合。

Ifthejudgemadeamistakeinyourcase,youhavegrounds forappeal.

如果法官对你的案件审理不公,你有理由提起上诉。

Common employee warning letter templates

员工警告信常用模版

One of the most difficult responsibilities a manager, supervisor, or boss can have is to issue a warning or to reprimand an employee.

作为经理、负责人或者老板最困难的任务可能就是警告或者批评下属了。

Below are an example and template of employee warning letters. Hopefully, you won’t need them, but here are two a good examples you can follow. The first is more of a general example that requires the employee's signature, and the second is more of a detailed template.

以下是员工警告信的模板。希望你不会用得上,但这两个模板还不错,你可以遵循这个格式。第一个是一个通用模板,需要员工签名。第二个是一个更加详细的模板。

Example 1

Date

Employee Name

Home Address

City, Province/State, Postal or Zip Code

Dear Employee Name,

亲爱的员工名,

This letter will confirm our discussion today during which you were advised that your recent is not acceptable, specifically…...  You were also advised that immediate improvement is required.

这封信主要是确认我们今天对于你最近的表现不尽人意的讨论。请注意,你需要立即做出进步。

We rely upon each employee to perform their jobs to the best of their ability and at a satisfactory level as well as to abide by our policies, which are designed to make our working environment a positive and productive one.

我们工作的顺利开展要依靠每一个员工尽最大的能力达到满意水平,同时要遵守我们的政策,这也能保证我们工作环境积极有成效。

As a member of our team, when you fail to meet these expectations, it has a negative effect on the company and on your co-workers, which is not acceptable.

作为团队成员之一,如果不能满足我们的工作要求,这将对整个公司以及同事产生不利影响,这是不能允许发生的。

It is expected that you will immediately address this situation and that further discussions will not be required.  However, if there is a need to again have a discussion arising from a lack of corrective action being taken by you, the company reserves the right to impose further disciplinary actions, up to and including suspension without pay and termination of employment.

我们期待你能够立即解决问题,我们还将就此问题进行进一步讨论。但是,如果因为你没有及时做出改正行动而进行讨论,公司保留采取进一步处罚行为,包括停职甚至开除。

Should you require assistance or have any concerns going forward, please do not hesitate to discuss them with me.  We continue to believe that you can be a valuable part of our team in the future and look forward to seeing positive actions and results from our discussion.

Sincerely,

如果你有任何疑问或者需要帮助,请立即联系我。我们仍然相信你对于团队是有价值的一分子,希望通过此次讨论能看到积极的行为和结果。

Signature 签名

Manager’s Name 经理名字

cc. Employee File

I understand the contents of this letter, the expectations of me from the company and that I will be subject to further disciplinary action should I fail to improve my .

我充分理解信件内容以及公司对我的要求,如果没有提高我愿意接受惩罚。

_________________________________________ __________________________

Employee Signature                                                  Date

Example 2

Private and confidential

私密

Warning letter

Dear _________,

I am writing to you about your ___________   during your employment with __________  (the employer).

此信件有关于你在(雇主)的工作情况

On _____________,you met with .  At this meeting you were advised that your ___________ has been unsatisfactory, and that immediate improvement is required. In particular you were advised that ______________ .

某天,在某会议上,公司表示你的表现不令人满意,这需要你立即做出改善。尤其是在指出的方面。

In the meeting you were asked if you had anything you wished to say or to respond to the situation, and you _____________.

在会议室,你可以表达你自己的观点,提出你自己的应对措施。

After considering the situation, it is expected that your ____________ improves and specifically that you ____________.

再考虑过你的情况之后,公司认为你应该提高自己,尤其在...

This is your ________ warning letter. Your employment may be terminated if your __________ does not improve by _______.

此信件构成警告信。如果你未能做出提高,你的任职即将结束。

I propose that we meet again on ___________ to review your progress. Please let me know if this time is convenient to you. If you wish to respond to this formal warning letter please do so by contacting me at ___________(phone number) or by replying in writing.

我建议,我们需要见面细聊,以帮助你做出改进。请告知我你方便的时间。如果你想回复此信件,你可以联系我,也可以书面回复。

Yours sincerely,

诚挚的

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