来到国外了，大家不免要开始进入全英文模式。
发邮件，可能就是一件最头疼的事情：要联系学校、联系老师、申请工作或者志愿者等。。。那怎么写比较妥当呢？
来看看歪果仁自己是怎么发邮件的。
1
Opening greeting
可以用：
To whom it may concern*
To: The sales team
Dear John/ Mr Smith/ Mrs Smith/ Ms Smith/ Miss Smith/ Dr Smith
Hi (John)【不正式】
Hello (again)【不正式】
John【不正式】
(nothing)【不正式】
Dear Sir or Madam/ Dear Sir*/ Dear Sirs*
如果是写给教授
Always use a greeting. 不要用 "Hey", "Hi" 等不正式greetings. 一般来说，你应该用"Dear Professor Last-name." 如果instructor does没有PhD, refer to them as "Professor" unless instructed otherwise. Taking a chance with "Mrs" "Mr." or "Ms." instead of "Dr." or "Professor" runs the risk of insult to the professor.
如果professor在回复你邮件时，签名用的是first name, it is still best to address him or her as "Dr. Last-name" or "Professor Last-name" in an email. Do not use the professor's first name unless you have been explicitly invited to do so. You should also be sure to spell your professor's name correctly.
2
Opening line
可以用（万能句式出现，keep！）：
I’m writing to you about/ in connection with/ to…
It was great/ nice/ a pleasure to (finally) meet you at the conference last week.
Thanks for getting back to me so quickly/ for your quick reply. Thanks/ Thank you for your letter/ email/ fax/ phone call last week
Sorry I haven’t been in touch.
How are you?/ How’s it going?/ How are things?
I hope you and your family are well.
Sorry to write to you out of the blue but…
I would like to introduce myself
(This is just) a quick/ short note to say…
With reference to your letter dated 12 January 2008,…
Sorry it’s been so long since I last wrote
It seems so long since we last met
Re: your fax (ref no. TH 2987), …
如果是写给教授
★
简单有礼地陈述为什么你写这一封邮件：Briefly and politely state the reason why you are emailing.
★直奔主题：Get to the point right away.
★如果你是讲一个问题，提出你的解决方案：If you are emailing with a problem, suggest a solution. Be considerate, however, of how your solution might create additional work for the professor.
3
正文的主题怎么写
3-1 Ordering/ Demanding action
Please get back to me as soon as you can
Thank you for your cooperation
Thank you in advance
3-2 Making arrangements
Are you free to meet at nine o’clock?
Can you get back to me about that by the end of the week?
Thanks for the invitation, but I’m flying abroad on that day
I am free on the fifteenth, if that is convenient with you
I’m afraid I’m not free at all this week
3-3 Promising future action
We’ll send you the original documents by courier.
You can rest assured that this will not happen again.
I’ll ask my boss about this and get back to you as soon as I can.
3-4 Talking about documents
Please see the attachment for further details
Please find the schedule attached.
As you can see from the attached document/ CV
The attached document explains…
Here is the document (that you asked for).
3-5 Giving bad news
We regret to inform you that…
3-6 Asking for information
Could you please tell me about…?
3-7 Giving information
In reply to your questions,…
In reply to your first/ second/ last question,…
The first/ second/ last thing you asked about was…
Please allow me to explain…
Here’s the info that you asked for:
3-8 Complaining
Unfortunately,…
I was surprised to find that…
I would like to draw your attention to…
3-9 Apologising/ Dealing with complaints
We would like to apologise for (any inconvenience this may cause/ this caused)
Please accept me sincerest apologies (for…)
Thank you for bringing this to my attention
3-10 Mentioning other people
Give my regards to…/ Send my love to…/ Pass on my best wishes on to…
4
Closing line
If you need any further information/ details/ If you have any further questions, please feel
free to contact me / please do not hesitate to contact me (at any time)
Please get back to me as soon as you can
I look forward to hearing from you (soon)
In the meantime, if you have any questions please feel free to contact us
I look forward to doing business with you again soon.
See you (on Monday/ soon/ then)
Write soon
Thanks again
5
Signing off/ Final greeting
CU【不正式】
Yours faithfully
Yours sincerely/ Sincerely yours
Yours
All the best
Lots of love【不正式】
XXX/ XOXO*/ Hugs and kisses【不正式】
Take care
Best wishes/ BW【推荐】
(Best) regards/ BR【推荐】
Thanks/ Cheers
以下内容转自豆瓣
一、“公用”邮件结尾：
1. Regards / Best Regards（BR）
“真挚问候”，这是最广为使用的商务邮件结尾，如果你第一次给对方写信，用这个就行了。
2. Sincerely / Sincerely Yours / Yours Sincerely
“鄙人敬上”，适用性广。教科书一般都会教你用这个，但同时也造成了过度频繁使用的问题。
3. Cordially
“热忱问候”，虽然看上去是这样的意思，但是这个结尾多用在比较严肃的信件中，甚至能用在有“对抗情绪”的信件里。
二、“公私”皆可邮件结尾：
1. Yours / Yours Truly / Truly
“忠实于你”，这种结尾比较私人化，不过也很讲礼貌，同样可用于商务邮件，在互相认识的人之间使用。
2. Best / Best Wishes
“衷心祝愿”，这个不仅可以写给朋友，还可以写给陌生人，是比较轻松的礼貌结尾，也可用于商务邮件。
三、“私用”邮件结尾：
1. Love
“爱你的”，这个结尾富有情感，适合在给爱人、家人及密友之间的私人信件中作为结尾。
2. Cheers
“欢欣鼓舞”，在朋友和关系较熟的同事之间使用，就像平常打招呼一样轻松随意。
3. Take care
“保重身体”，在朋友之间使用，可以表示对对方的关怀。
4. Thanks / Thank You
“表示谢意”，如果你在信中请求别人做事或帮助你的话，就可以写这个结尾。其中“Thanks”比较随意，“Thank You”比较正式。
如果是写给教授
Sign it with your name and your student ID number (but never your Social Security number).
Use your first and last name, and even if you know that your professor knows you by name, include your course and section information below your name. You will save her having to figure out what course and section you're talking about if she needs to look up something about the course in order to answer your question
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